University of Florida Herbarium Collection Catalog : Data Tagging Codes

UNIVERSITY OF FLORIDA HERBARIUM
COLLECTION CATALOGING MANUAL
DATA TAGGING CODES

Data tags are used ONLY in the following fields.
Field	Commonly Used Codes
IDInfo	OI (original id.) DE (determiner) DD (determination date) DI (determiners institution) DN (determination note) AN (annotation) --- (separator between annotations and original id.)
Label Info.	LO (locality) HA (habitat) PD (plant description) ST (section, township, range) LA (latitude) LG (longitude) EL (elevation)
Notes	LH (label heading) LF (label footing) NN (non-label note) CN (common name) NO (note)

Data Tagging Codes - Alphabetical
Code	Meaning	Web Print	Field
##	Collector Number	[Coll. #:]	Notes *Only if collection number doesn't fit collection number field
AC	Annotation commentary	[Commentary ann.:]	IDInfo
AD	Annotation regarding DNA usage	[DNA ann.:]	Notes
AN	Annotation	[Ann.:]	IDInfo
AR	Annotation, material removal	[Material removal ann.:]	Notes
AV	Annotation (voucher)	[Voucher ann.:]	Notes
BC	Bibliographic Citation	[Specimen cited in:]	Notes *Only for staff added citations. If a citation is on a label or added label tag as note or non-label note.
CN	Common name	[Common name:]	Notes
CO	Collector *Very rarely used.	[Coll.:]	Notes. *Only if collector doesn't fit in collector field
CR	Collector related note *Very rarely used.	[Collr. related note]	Notes
DD	Determination date	[Det. date:]	IDInfo
DE	Determiner	[Det.:]	IDInfo
DI	Determiner's Institution	[Det. inst.:]	IDInfo
DN	Determination note	[Note:]	IDInfo
DP	Dup. Determiner	[Dup. det.]	IDInfo
DV	Dup. Verified (confirmed)	[Dup. verified]	IDInfo
EB	Ethnobotanical usesnote	[Ethnobotanical note:]	Notes
EL	Elevation		LabelInfo
HA	Habitat		LabelInfo
LA	Latitude		LabelInfo
LC	Locality Coordinates	[Locality Coordinates]	LabelInfo: only when info. doesn't fit other tags
LD	Locality Datum		LabelInfo
LF	Label Footing	[Label footing:]	Notes
LG	Longitude		LabelInfo
LH	Label Heading	[Label heading:]	Notes
LO	Location		LabelInfo
NA	Administrative note	[Admin. note:]	IDInfo, LabelInfo, Notes
NH	Note (hidden from public)		Notes
NN	Non-label note	[Non-label note:]	Notes
NO	Note	[Label note:]	Notes
OI	Original id.	[Orig. id.:]	IDInfo
PD	Plant Description		LabelInfo
RS	Reproductive Status	[Repro. Stat.]	Deprecated: use RS field
SO	Source of specimen	[Source:]	Deprecated: use source field in AccInfo table
ST	Section, Township, Range	[STR]	LabelInfo
UE	UTM Easting		LabelInfo
UN	UTM Northing		LabelInfo
UT	UTM coordinates, generic, without easting/northing designations.		LabelInfo
UZ	UTM Zone		LabelInfo
WI	Collected With	[With:]	Notes: only if other collectors do not fit in collected with field

Data Tagging Codes - By Field
Field	Code	Meaning	Web Print
IDInfo, LabelInfo, Notes	NA	Administrative note	[Admin. note:]
IDInfo	AC	Annotation commentary	[Commentary ann.:]
IDInfo	AN	Annotation	[Ann.:]
IDInfo	DD	Determination date	[Det. date:]
IDInfo	DE	Determiner	[Det.:]
IDInfo	DI	Determiner's Institution	[Det. inst.:]
IDInfo	DN	Determination note	[Note:]
IDInfo	DP	Dup. Determiner	[Dup. det.]
IDInfo	DV	Dup. Verified (confirmed)	[Dup. verified]
IDInfo	OI	Original id.	[Orig. id.:]
LabelInfo	EL	Elevation
LabelInfo	HA	Habitat
LabelInfo	LA	Latitude
LabelInfo: only when info. doesn't fit other tags	LC	Locality Coordinates	[Locality Coordinates]
LabelInfo	LD	Locality Datum
LabelInfo	LG	Longitude
LabelInfo	LO	Location
LabelInfo	PD	Plant Description
LabelInfo	ST	Section, Township, Range	[STR]
LabelInfo	UE	UTM Easting
LabelInfo	UN	UTM Northing
LabelInfo	UT	UTM coordinates, generic, without easting/northing designations.
LabelInfo	UZ	UTM Zone
Notes	AD	Annotation regarding DNA usage	[DNA ann.:]
Notes	AR	Annotation, material removal	[Material removal ann.:]
Notes	AV	Annotation (voucher)	[Voucher ann.:]
Notes	BC	Bibliographic Citation *Used only for staff added citations. If a citation is on a label or added label tag as note or non-label note.	[Specimen cited in:]
Notes	CN	Common name	[Common name:]
Notes	CR	Collector related note	[Collr. related note]
Notes	EB	Ethnobotanical usesnote	[Ethnobotanical note:]
Notes	LF	Label Footing	[Label footing:]
Notes	LH	Label Heading	[Label heading:]
Notes	NH	Note (hidden from public)
Notes	NN	Non-label note	[Non-label note:]
Notes	NO	Note	[Label note:]
Notes: only if collection number doesn't fit collection number field	##	Collector Number	[Coll. #:]
Notes: only if collector doesn't fit in collector field	CO	Collector	[Coll.:]
Notes: only if other collectors do not fit in collected with field	WI	Collected With	[With:]
Deprecated: use RS field	RS	Reproductive Status	[Repro. Stat.]
Deprecated: use source field in AccInfo table	SO	Source of specimen	[Source:]

Examples:

IDInfo Field:	`Enter ids. in reverse order of date (most recent on top). Only start new lines for \|AN\|, \|OI\|, and ---. --- separates annotations and original identification.`
	`\|OI\| Kalmia polifolia Wang.`
	`\|AN\| Byrsonima lucida (Mill.) DC. \|DE\| Kent D. Perkins \|DD\| 21 Sep 2007 --- \|OI\| Byrsonima cuneata (Turcz.) P. Wilson \|DE\| L.E. Arnold`
	`\|AN\| Balduina angustifolia (Pursh) B.L. Robinson \|DE\| Brian R. Keener \|DD\| 2002 \|DI\| Herbarium of the University of Alabama \|DN\| Examined for Flora of North America --- \|AN\| ! \|DE\| Conf. Christina "Nina" Raymond \|DD\| 1989 --- \|OI\| Balduina angustifolia (Pursh) Robins.`
	`\|AN\| ! \|DE\| Walter S. Judd \|DD\| 2003 \|DN\| Examined at FLAS in connection with phylogenetic analysis of Ericaceae. See Kron et al. 2003. Phylogenetic Classification of Ericaceae: Morphological and Molecular Evidence. Bot. Rev. 68: 335-423. --- \|OI\| Kalmia polifolia Wang.`
	`\|AN\| Spigelia marilandica (L.) L. \|DE\| K.R. Gould \|DD\| 15 Sep 1997 \|DI\| The University of Texas Herbarium (LL, TEX) --- \|AN\| ! \|DE\| R.L. Thompson \|DD\| [no date] \|DI\| Berea College \|DN\| Southeastern U.S. Flora --- \|OI\| Spigelia marilandica L.`

Note: regarding |ST| tagging: tag all STR modifier text inside |ST| tag section. E.g., "s.e. 1/4 of S31, T19S, R30E" should be tagged as: |ST| "s.e. 1/4 of S31, T19S, R30E." Not as, "s.e. 1/4 of |ST| S31, T19S, R30E."

LabelInfo Field: Paragraph returns are not necessary in this field, but may be used sparingly for easier readability. Paragraph returns should only be placed before a tag, not within a tagged element.

|HA| Sandy pine-hardwood slope and stream terrace forest |LO| ca. 0.3 air mi NW of Ebenezer Church, 0.7 air mi NE of Carley Cem., 2.8 air mi NW of jct FL 197 and Fl S-64 in Brownsdale, ca. 3.7 air mi SE of Century; McCostill Mill Creek; Century 7.5' Quad.; |ST| SH, NEQ, SWQ, Sec. 28, T5N, R30W; |LA| 30°55'00'' N; |LG| 87°15'00'' W. |EL| Elev. 50-140 ft. |HA| Soils - Troup (Grossarenic Paleudults).

|PD| Abundant. Small tree 2m tall. |HA| Shaded, moist area on south bank of Saluda River. Other trees and shrubs include Hamamelis virginiana, Sambucus canadensis, Euonymus americanus, and Ostrya virginiana. |LO| Riverbanks Botanical Gardens, 1300 Botanical Parkway, Cayce. 2.5 miles W. of intersection of US 378 (Sunset Blvd.) and SC 12 (Meeting St.), turn NW off of US 378 onto Botanical Parkway; |LA| 34.0059°N, |LO| 81.0723°W - Columbia North topo quad. |EL| Elev 180ft.

Notes Field: Most or all tags should start on a new paragraph (such as |NN|, |LH|, |LF|, |AC|, |AV|).

|AD| Small portion of leaf material removed for DNA analysis for: Systematics of the Gaylussacia frondosa complex (Ericaceae). Michael Gajdeczka & Wm. Mark Whitten (FLAS). 8 Aug 2007.

|LF| Collected for Pine Mountain Flora

|LH| Curtiss, North American Plants. |NN| Missouri Botanical Garden Herbarium 874140 Duplicate from the Mo. Bot. Gard. Herbarium [stamped on sheet over MO accession seal] |NN| David A. Watt Herbarium Purchased 1919 [stamped on sheet] |NN| Ex Herbarium Southern Methodist University Dallas, Texas [stamped on sheet]

|LH| The New York Botanical Garden. Exploration of Subtropical Florida. |NA| Presumed collection number is not on label, it written above label, "No. 1013 from Dr. J.K. Small". |NN| Gift of Robert P. St. John [stamped on sheet] |NN| "indusia as pictured in Small" [penciled on sheet]

|LH| The New York Botanical Garden with the Cooperation of Mr. Charles Deering. Exploration of the Everglade Keys, Tropical Florida.

Reproductive Status Codes

FLW: flowering
FRT: fruiting
FF: flowering and fruiting
FLB: flower buds
FRI: fruit immature
FFI: flowering with immature fruit
FBF: flower buds and mature fruit
FBI: flower buds and immature fruit
CON: bearing cones (such as with conifers)
VEG: vegetative (no flowers or fruit)
FER: fertile specimens (e.g., fern with spores)

Special Notations

Special notations are added about the status and positioning of various items on the specimens. These are often used in associaton with |NN| tags. Comments not on a specimen are placed in brackets []. The following are examples:

[stamped on sheet]
[penciled on sheet]
[stamped on sheet over MO accession seal]
[penciled on upper left of label]

Type Codes

These one character codes are used in the type database (TypeInfo) types field to denonte the type of type:

H = Holotype
I = Isotype
L = Lectotype
A = Isolectotype
N = Neotype
E = Epitype
B = Isoneotype
S = Syntype
Y = Isosyntype
T = Topotype
P = Paratype
U = Type
X = Not a type
Z = Photo of type
V = Cultivar type
C = Clonotype

University of Florida Herbarium collections:
Vascular Plants | Herbarium Library
Bryophyte and Lichens | Mycological
Wood | Paleobotany (affiliated collection)

IDInfo Field:	`Enter ids. in reverse order of date (most recent on top). Only start new lines for \|AN\|, \|OI\|, and ---. --- separates annotations and original identification.`
	`\|OI\| Kalmia polifolia Wang.`
	`\|AN\| Byrsonima lucida (Mill.) DC. \|DE\| Kent D. Perkins \|DD\| 21 Sep 2007 --- \|OI\| Byrsonima cuneata (Turcz.) P. Wilson \|DE\| L.E. Arnold`
	`\|AN\| Balduina angustifolia (Pursh) B.L. Robinson \|DE\| Brian R. Keener \|DD\| 2002 \|DI\| Herbarium of the University of Alabama \|DN\| Examined for Flora of North America --- \|AN\| ! \|DE\| Conf. Christina "Nina" Raymond \|DD\| 1989 --- \|OI\| Balduina angustifolia (Pursh) Robins.`
	`\|AN\| ! \|DE\| Walter S. Judd \|DD\| 2003 \|DN\| Examined at FLAS in connection with phylogenetic analysis of Ericaceae. See Kron et al. 2003. Phylogenetic Classification of Ericaceae: Morphological and Molecular Evidence. Bot. Rev. 68: 335-423. --- \|OI\| Kalmia polifolia Wang.`
	`\|AN\| Spigelia marilandica (L.) L. \|DE\| K.R. Gould \|DD\| 15 Sep 1997 \|DI\| The University of Texas Herbarium (LL, TEX) --- \|AN\| ! \|DE\| R.L. Thompson \|DD\| [no date] \|DI\| Berea College \|DN\| Southeastern U.S. Flora --- \|OI\| Spigelia marilandica L.`

LabelInfo Field:	Paragraph returns are not necessary in this field, but may be used sparingly for easier readability. Paragraph returns should only be placed before a tag, not within a tagged element.
	\|HA\| Sandy pine-hardwood slope and stream terrace forest \|LO\| ca. 0.3 air mi NW of Ebenezer Church, 0.7 air mi NE of Carley Cem., 2.8 air mi NW of jct FL 197 and Fl S-64 in Brownsdale, ca. 3.7 air mi SE of Century; McCostill Mill Creek; Century 7.5' Quad.; \|ST\| SH, NEQ, SWQ, Sec. 28, T5N, R30W; \|LA\| 30°55'00'' N; \|LG\| 87°15'00'' W. \|EL\| Elev. 50-140 ft. \|HA\| Soils - Troup (Grossarenic Paleudults).
	\|PD\| Abundant. Small tree 2m tall. \|HA\| Shaded, moist area on south bank of Saluda River. Other trees and shrubs include Hamamelis virginiana, Sambucus canadensis, Euonymus americanus, and Ostrya virginiana. \|LO\| Riverbanks Botanical Gardens, 1300 Botanical Parkway, Cayce. 2.5 miles W. of intersection of US 378 (Sunset Blvd.) and SC 12 (Meeting St.), turn NW off of US 378 onto Botanical Parkway; \|LA\| 34.0059°N, \|LO\| 81.0723°W - Columbia North topo quad. \|EL\| Elev 180ft.

Notes Field:	Most or all tags should start on a new paragraph (such as \|NN\|, \|LH\|, \|LF\|, \|AC\|, \|AV\|).
	\|AD\| Small portion of leaf material removed for DNA analysis for: Systematics of the Gaylussacia frondosa complex (Ericaceae). Michael Gajdeczka & Wm. Mark Whitten (FLAS). 8 Aug 2007.
	\|LF\| Collected for Pine Mountain Flora
	\|LH\| Curtiss, North American Plants. \|NN\| Missouri Botanical Garden Herbarium 874140 Duplicate from the Mo. Bot. Gard. Herbarium [stamped on sheet over MO accession seal] \|NN\| David A. Watt Herbarium Purchased 1919 [stamped on sheet] \|NN\| Ex Herbarium Southern Methodist University Dallas, Texas [stamped on sheet]
	\|LH\| The New York Botanical Garden. Exploration of Subtropical Florida. \|NA\| Presumed collection number is not on label, it written above label, "No. 1013 from Dr. J.K. Small". \|NN\| Gift of Robert P. St. John [stamped on sheet] \|NN\| "indusia as pictured in Small" [penciled on sheet]
	\|LH\| The New York Botanical Garden with the Cooperation of Mr. Charles Deering. Exploration of the Everglade Keys, Tropical Florida.