The following standards apply for the entry of collectors.
- Enter all collectors preceeding "with" (if present on label) in the collectors field. Enter all persons after "with" (if present) in the with field. Collectors may appear after "coll." on a label or just appear as a name at the bottom of the label or in a heading at the top of the label. Some judgement needs to be used to decipher the difference between a collector and determiner. There are often no determiners on labels. Also, judgement has to be used in regards to labels with a heading such as "Herbarium of S.C. Hood" and there are no collectors explicited stated on the label (see examples below).
- Enter collectors in the following format:
Names, as they appear on the label, including abbreviations, except:
- No space between initials.
- Add periods after initials.
- Separate multiple names with commas and preceed the last collector with an ampersand (&). Do not use a comma before the ampersand. Ignore "and" and "&" on label and format as stated here. Proposed but not widely implemented in our collection catalog.
- If a person abbreviates their name as collector but the label heading gives a fuller name, use the fuller name. E.g., MacF. is used by James B. MacFarlin. Those labels usually have the header "Herbarium of James B. MacFarlin." Therefore, enter the collector as: James B. MacFarlin.
Enter collection numbers as is, EXCEPT:
- do not enter s.n.
- remove commas from numbers that are in thousands (19,000 = 19000)
- remove period when used in the European style to designate numbers in the thousands (19.000 = 19000)
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