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Travel Information

Invited participants should plan to arrive in Gainesville no later than Sunday, November 9, and plan to leave no earlier than 2p.m. on Wednesday, November 12. If a participant wishes to stay until Thursday, hotel and meal expenses for Wednesday evening and Thursday will be covered by the grant.

Flight Information
Driving
Accomodations
Meals/Receptions
Taxi Services
Directions to Conference Center
Dining in Gainesville

Flight Information

Gainesville Regional Airport is served by Delta Airlines and U.S. Airways. The cost of your round-trip air ticket (coach class) will be reimbursed but you must make your own flight arrangements. Please do so soon. Gainesville is a small city with few flights/day. A receipt will be required for reimbursement (ticket and copy of itinerary or copy of e-ticket with information on how ticket was purchased - usually on the second page of the e-ticket).

The Hilton offers a shuttle service to take you to and from the airport, which runs from 7am to 11pm. If your flight departs outside of these times, a hotel bellman will help you arrange for a taxi. If you let us know your flight schedule ahead of time, we will arrange for the hotel shuttle to transport you to/from the hotel. Email Griffin Sheehy at gsheehy@flmnh.ufl.edu or call 352-392-1721, ext. 483. You also can call for the hotel shuttle from the airport phone board at the luggage area once you arrive. Or, you may take a taxi to the hotel and be reimbursed for the cost. A list of taxi services is further down on this page.

Driving

If you drive, you will be reimbursed for mileage at the rate of $0.29/mile. Mileage reimbursement exceeding the cost of a round-trip air ticket must be justified (e.g., collecting specimens en route). If you wish to be reimbursed for the cost of a rental car, you must use Avis. Simply call the direct line to the state of Florida desk and give them the UF price code.
1-800-338-8211 - CODE: A113400
Driving directions can be found further down on this page.

Accomodations

It is not necessary for you to contact the hotel before you arrive; if you have received a confirmation email, a single room has been reserved for you at the University of Florida Hotel and Conference Center (Hilton) for three nights beginning on Sunday, November 9. However, if you wish to confirm that a room is reserved in your name, you may do so by calling 352-371-3600. If you wish to stay a fourth night (Saturday, Nov. 8 or Wednesday, Nov. 12), please email Griffin Sheehy or call 352-392-1721, extension 483 and let him know.

The grant will pay for up to four nights at the hotel. If you wish to stay longer (e.g., to work in the collections at the Florida Museum of Natural History), you must contact the hotel by calling 352-371-3600 and arrange for a longer stay at your expense. You will be given the special conference rate if you contact the hotel before October 20.

Meals & Receptions

A continental breakfast, coffee break, and lunch will be provided each day (Monday-Wednesday) at the hotel. On Monday evening, a reception will be provided by the Florida Museum of Natural History.

You will be reimbursed for other expenses that you may have for meals during the workshop (up to $21/diem). Receipts for meals are not required. Costs for alcoholic drinks are not reimbursable. The cost of a taxi ride to/from the airport or a restaurant is reimbursable up to $25/trip without a receipt. A list of popular restaurants in Gainesville can be found further down on this page.

Gainesville Taxi Services

Directions to/from the Hilton Conference Center

From the Gainesville Regional Airport:
(Approximately 15 minutes)
Exit airport and turn right, westbound on N.E. 39th Ave. (State Rd. 222). Proceed approximately 6 miles to the intersection of NW 39th Ave. and NW 34th St. (State Rd. 121). Turn left onto NW 34th St. and proceed south for approximately 4 miles to the University of Florida Hotel & Conference Center. The Conference Center is located on the right at 1714 SW 34th St.

From I-75:
Take exit 384 (old 75) marked "State Rd. 24/Archer Rd." Turn left onto SW 34th St. from Archer Road. The conference center is located on the left at 1714 SW 34th St.

From US 441 (13th St.):
Heading North on 441 - Turn left onto Archer Rd heading west for approximately 2 miles. Turn right onto SW 34th St. The conference center is located on the left at 1714 SW 34th St.

Heading South on 441 - Turn right onto University Ave. (State Rd. 26) heading west for approximately 2 miles. Turn left onto SW 34th St. The conference center is located on the right at 1714 SW 34th St.

Dining in Gainesville