Presenter Information (UPDATED! 2/11/2014)

Posters 

Poster can be a maximum of 5'6" in horizontal length and a maximum of 4'6" in vertical width. Presenters will be provided one side of one freestanding posterboard with thumbtacks. Please note that we lack the facilities to provide power sources for digital posters and thus electronic posters cannot be used for this conference. Posters will be left up all day but presenters are only expected to be by their posters from 4:45 pm to 5:45 pm on the day of their session. Please hang your poster at the correct booth by 11:00 am on the day of your poster session. Please remove your poster by 11:00 pm the evening of your poster session. Posters that are not removed by the author will be discarded to make room for the next day's poster session.

Due to limited space and high attendance at the 10th North American Paleontological Convention, presenters will only be able to hang their posters on the day they are scheduled to present. We had previously anticipated keeping all NAPC posters up throughout the duration of the conference. Unfortunately, we must ask now that presenters hang their poster on the morning of their scheduled day and remove the poster in the evening after their presentation. While this does reduce the time that your poster will be available for viewing, this plan will open up the exhibit and poster space and allow more people access to your poster during your scheduled session.

 

Talks

Talks are scheduled in 15 minutes time slots (except for keynote speakers whose times are determined by the session chair). Presenters should plan to use their time slots with 12 minutes of presenting their research and 3 minutes for audience questions. Presentation slides should be prepared and saved as either powerpoint or pdf. Please try to have your presentation finished and uploaded the day before your talk is scheduled.

 

Detailed Speaker Information

There will be 5 concurrent sessions, so please make every effort to keep to the time schedule, allowing participants to move from room to room to according to the programmed times.  Session rooms will be equipped with a data projector, screen, a PC with a Windows-readable USB flash drive and CD-ROM drive, as well as a podium microphone, digital timer, and laser pointer.

Talks are scheduled in 15 minutes time slots (except for keynote speakers whose times are determined by the session chair). Presenters should plan to use their time slots with 12 minutes of presenting their research and 3 minutes for audience questions. Presentation slides should be prepared and saved as either powerpoint or pdf. Bring your presentation on a Windows readable USB flash drive or CD-ROM. NOTE: Macs can write to a PC-formatted readable flash drive.  Please try to have your presentation finished and uploaded in the speaker readiness room the day before your talk is scheduled. 

 

Speaker Readiness Room

Please check your presentation in the Speaker Readiness Room (Hilton Hickory Room) at least 3 hours in advance to verify it will be presentable on the PC provided. There will be five laptop computers, one corresponding to each of the presentation rooms—Ballrooms A, B, C, Azalea, and Dogwood.  Please label your file by the time it will start, and your last name (e.g., “Mon 11:15.Smith.pptx”); we will assist you to load it to the appropriate computer.

Speaker Ready Room Hours

Hilton: Hickory Room

Friday

14 Feb

3:00 pm–6:30 pm

Saturday–Monday

15-17 Feb

6:30 am.–6:30 pm

Tuesday

18 Feb

6:30 am–1:30 pm

                                                                                   
Detailed Presentation Information and Advice

To avoid problems with your presentation, please follow these guidelines:

Speakers should arrive in the session room ½ hour before their session begins. Please note: session rooms do not have Internet access.

Your presentation should be tested and loaded to the appropriate session folder in the Speaker Readiness room at least 3 hours prior to the start of your session. You can edit it onsite in the speaker readiness room if necessary.  To save on registration costs we are not accommodating remote web-based uploading.  Files may be transferred via Presentations USB hard drive (Pocket Drive), USB flash drive, CD-ROM, CD-R, or DVD. 

“Last minute” file transfers maybe done at the computer in the room of your session up to 15 minutes prior to the start of each session, but you are responsible for having pre-checked for compatibility issues in the speaker readiness room.  

Presentations must be in one of these supported file types:

PowerPoint (.ppt, .pps, .pptx, .ppsx) or Portable document format (.pdf)

[Audio and video files must be uploaded and tested in the speaker readiness room. We recommend .wmv and .avi formats. Other media formats that are supported but will occasionally malfunction include: mov mpg, mpeg, mp3, and rm]

 

Advice for MAC Presentations

The operating system on the session room PCs will be Windows 7 Professional, and software will include: Microsoft Office 2010, Adobe Acrobat Reader X, QuickTime*, Windows Media Player, Flash Player, VLC Player.

We strongly recommend that you test your Mac-produced presentation on a Windows based system before arriving at the meeting AND that you come to the Speaker Readiness Room at least 3 hours prior to the start of your session (not the start of your presentation) - as nothing can guarantee that your presentation will appear and behave as you intended without testing it in the Speaker Readiness Room on the rental PC's. If you use PowerPoint, remember that it behaves differently on Mac and PC. The three most common problems encountered when moving from Mac to PC are:

  1. Fonts.
  2. Quicktime movies. You can embed and play MOV files in Powerpoint for Mac, but not so on a PC. To run on a PC you should either hyperlink to the MOV file (which will open the Quicktime player), or you should have someone (like the AV techs in the speaker readiness room) convert each MOV file to WMV.
  3. TIFF images. When you copy and paste a picture into PowerPoint on a Mac it is often recognized on a PC as TIFF image and will not display properly. In most cases this problem can be avoided simply by applying the red eye dropper to each picture while composing the presentation on your Mac. Alternatively, ensure that each embedded picture is a GIF or JPEG or PNG image.

If you use Keynote (not an acceptable file type), try saving your presentation in Quicktime format as well as Powerpoint. The newest versions of Keynote usually do a remarkably good job of producing Quicktime presentations that play beautifully inside the Quicktime player on a PC. Even when the PowerPoint presentation looks bad on the PC because of special fonts or images, the generated Quicktime file may be fine.