Webmail Express for Mac and Dial-up Users
Contents:Login
Reading Email
Composing Email
Account Preferences
Changing your Password
Enabling Autoreply (Vacation Message)
Forwarding FLMNH Email to Another Account
The Express interface is a streamlined version of WebMail Professional, highly recommended if you are trying to remotely read email using a slow dial-up connection. It has the same functionality as the Professional interface with a reduced number of graphics for quick downloading times.
Express is also the only WebMail interface option for Mac users. (Note: Currently, Safari is not a supported browser and you may experience overlapping text - we recommend Macs use Netscape, Mozilla or FireFox until this is resolved.)
Login
To access web-based email for Florida Museum of Natural History staff, open your web browser and type the following into the address window: http://webmail.flmnh.ufl.edu. Be sure to select "Express" from the Interface drop-down box as seen below.
Enter your museum email username and password and click on the "Login" button.
Reading Email
Click on your "InBox" to see if you have any new mail. Click on either the subject or sender link to view the message.
To close a message, click on one of the "Cancel" button/links as shown below. Do not use your browser's "Back" button.
Note: All emails you read while using WebMail will still be marked as "unread" when you open your email client (Eudora, etc.) on your museum computer. This is because when you check your email at work it downloads the mail off of the server and onto your computer's hard drive. (This is why any email you have already opened on your museum computer will not show up in WebMail - it displays what is on the server only.) When you use WebMail, it does not download the messages anywhere and just leaves them on the server. So when your client access these messages, it downloads them for the first time and interprets them as new messages. If you delete messages while using WebMail, you delete them off of the server and they will never appear on you local email client. Be careful!
Composing Email
To compose an email, click on the "Compose" link at the top of your InBox.
Note: When you send an email using WebMail, it will save a copy in its "Sent" folder, but this will only show up in WebMail and will not be in your Sent folder on your local museum computer. If you would like a record of the email you are sending for your local email client, be sure to CC or BCC it to yourself.
Account Preferences
To change your account preferences, click on the "Preferences" link.
Changing Your Password
To change your email password, open your Preferences (See above). Click on the "Password" link.
Enabling Autoreply (Vacation Message)
Autoreply is a "vacation message" that will automatically be sent to whomever emails you while you are out of the office. To enable this feature, open your Preferences (See above). Click on the "Autoreply" link. Type in your subject and message, then be sure to click the "Send an automatic reply to incoming mail" checkbox and then OK to enable. To stop the autoreply feature upon your return, uncheck the "Send an automatic reply to incoming mail" checkbox and then OK to disable.
Be aware that if you are subscribed to any email lists, this message will be sent to EVERYONE on that list EVERY time an email is posted to that list. Needless to say, this is highly annoying to others and very poor "netiquette" - BE SURE TO UNSUBSCRIBE from any such lists before enabling this feature. You can subscribe again after your return. If you would like to continue getting listserve emails while you are away, we recommend NOT using this autoreply feature.
Note: The bottom "Only reply to each sender once in every _ days" checkbox determines how often someone can write to you and still receive an autoreply. For example, if you moved the number of days to "30" the first time someone writes to you, they will receive your autoreply. However, if they write to you again in say, seven days, they will NOT receive an autoreply. If they let 40 days go by and then write to you again, they will receive the message. Unless you feel you have a good reason to change this, we recommend leaving it unchecked and set to "1".
Forwarding FLMNH Email to Another Account
To forward your mail to another account, open your Preferences (See above). Click on the "Forwarding" link. Then, click on the "Add" button. It will prompt you to enter the email address you would like your FLMNH email forwarded to. Be sure to click OK when finished. We recommend that you uncheck the "Keep a copy of the message" checkbox - if you do not, our server will keep a copy of each of your emails in both places and will waste valuable server space. To delete a forward, just click on the checkbox next to the address and click the "Delete" button.
