School Group Policies & Guidelines

Reservation Guidelines

  • Group rates are available Monday through Friday for groups of 10 or more. School programs are available Tuesday through Friday.
  • Three-week advance reservation is recommended (two weeks required).
  • Email for changes or cancellations. Rescheduling may not be possible with less than two weeks notice.
  • One chaperone for every 10 children is recommended.
  • The Butterfly Rainforest is an enclosed, outdoor exhibit. Once payment has been received, no refunds or rain checks will be given for inclement weather.
  • Last entry into the Butterfly Rainforest and temporary exhibits is 30 minutes before closing.
  • Re-entry into the Butterfly Rainforest exhibit must be prearranged at the time of reservation.


Museum Check-In

  • Pre-arrival:
    • Please have an accurate count of participants, divide into subgroups and complete the Admissions Form before beginning your trip to the Museum.
  • Arrival:
    • Arrive 15 minutes early to allow time for check-in, restroom breaks and obtaining admission stamps or armbands for groups touring paid exhibits.
    • Divide participants into groups outside the Museum while the teacher/tour leader checks in at front desk.
  • Payment:
    • Make checks payable to: University of Florida. Verify participant numbers prior to payment.
    • To receive the group discount, admission for all participants must be paid in one payment at check-in, with a minimum of 10 participants.
  • Parking: (Directions to the Museum)
    • Bus parking is available behind the Hilton Hotel on SW 34th Street and Hull Road.
    • Vehicle parking is available in front of the Harn Museum from 8:30 a.m. to 4:30 p.m. Monday through Friday at a rate of $4 per day, cash only. Look for the white parking attendant booth on the right after turning off of Hull Road.
    • Note: The Museum is not responsible for parking tickets. However, UF Transportation & Parking Services information is available at the front desk.


Visitor Safety and Conduct

  • Group Size & Chaperone Responsibilities:
    • Follow the Admissions Form guidelines for organizing your tour into smaller groups.
    • Chaperones are responsible at all times for ensuring your group explores the Museum in a safe and respectful manner.
  • General Museum Rules:
    • Protect your Florida History: keep food, drinks, candy and gum outside the Museum.
    • Cameras and camcorders are welcome unless specified for some temporary exhibits. Tripods, monopods and commercial photography are prohibited.
    • Backpacks, large bags, umbrellas and strollers are prohibited in the Butterfly Rainforest exhibit. Bags may be checked and left with Security staff at the Rainforest entrance desk.
    • USDA regulations require staggered entrance into the Butterfly Rainforest exhibit.
  • Lunch Accommodations:
    • Place lunchboxes under the covered picnic area adjacent to the Museum entrance. Coolers are recommended as refrigeration is not provided.
    • The covered picnic area is available on a first-come, first-served basis and accommodates 60 people.