Facility Rental FAQs
- What sort of events can the Museum accommodate?
- When can I arrange a site visit?
- What is the earliest time my event can start?
- May I use my own caterer?
- May alcohol be served at my event?
- What information should I have ready when I contact the caterer?
- How do I secure a date for my special event?
- What does the rental fee include?
- Is my event the only event in the building?
- Can the Butterfly Rainforest be opened for my events?
- Will my guests have access to the other exhibits?
- How is parking handled?
- Can I have a band or D.J. at my event?
- Can I have a photographer at my event?
- Is there a rental insurance requirement?
- Do you offer a non-profit or UF-affiliated group rate?
- Are discounts available?
What sort of events can the Museum accommodate?
Some typical events include: dinners, cocktail receptions, meetings, weddings, galas, award ceremonies, presentations, client appreciation events, bar and bat mitzvahs, anniversaries, etc.
When can I arrange a site visit?
Site visits are available by appointment with the Museum Monday-Friday from 10:00 a.m. - 4:30 p.m. Please contact us at 352-273-2045 or specialevents@flmnh.ufl.edu to schedule an appointment.
What is the earliest time my event can start?
Because the museum is open to the public daily, private events cannot begin any earlier than 5:30 p.m. However, vendors (such as caterers and florists) will be allowed early access to the facility. Our staff will work with your vendors to ensure that they are provided enough time to prepare for your event.
May I use my own caterer?
To protect the Museum's collections, exhibits and clients, it is important we work with caterers who have demonstrated respect and agreed to adhere to the Museum's special event policies. The Museum will soon implement a list of approved caterers permitted to work with the Museum. Please contact the Special Events office to verify your caterer is listed before contracting with the vendor.
May alcohol be served at my event?
Yes, as long as you use a licensed and insured bartender. If you choose a caterer from the Museum list that is not approved to serve alcohol, Special Events staff can recommend approved bartenders to work with your caterer.
What information should I have ready when I contact the caterer?
The caterer will need your anticipated event date, guest count and approximate budget. Also, have an idea of whether you want a seated dinner, buffet, food stations or a cocktail reception. The more details provided, the better.
How do I secure a date for my special event?
Return the signed contract and deposit as soon as possible to secure your event date. If the contract and deposit have not been returned and the Museum receives another request for the same date, our staff will attempt to contact you before releasing the date.
What does the rental fee include?
The rental fee includes limited pre-event logistical assistance as well as on-site security and an on-site facility/event contact. Tables, chairs and audiovisual components are included in the rental fee. There may be a charge for damage to these items.
Is my event the only event in the building?
Yes, you are guaranteed exclusive access to the Museum though the duration of your event.
Can the Butterfly Rainforest be opened for my events?
Absolutely! Entrance to the Butterfly Rainforest can be made available for a significant discount. Please contact us for current rates.
Will my guests have access to the other exhibits?
Upon request, your guests will be able to tour the Museum's in-door permanent exhibits at no additional cost. Admission to the Butterfly Rainforest and temporary exhibits may require an additional charge.
How is parking handled?
Self-parking in the UF Cultural Plaza lot and garage is complimentary for all special events rentals, but parking cannot be reserved or guaranteed.
Can I have a band or D.J. at my event?
Yes, there are many great locations throughout the Museum where a band or D.J. can set up. Please contact us for recommendations.
Can I have a photographer at my event?
Certainly, we currently have no restrictions for photography. Please contact us for photographer recommendations.
Is there a rental insurance requirement?
A certificate of liability insurance is required to rent the Florida Museum. Unless you show proof of your own event insurance meeting UF requirements, special event liability insurance will be added to your contract at a rate of $80 for 1 to 100 guests or $125 for 101 to 500 guests.
Do you offer a nonprofit or UF-affiliated group rate?
Yes. Nonprofits must provide their tax exempt certificate prior to booking. The UF rate applies to UF departments, programs and recognized student groups only. UF employees and students are considered private clients.
Are discounts available?
Yes. The Museum offers a 10 percent venue fee discount for events in January, February, July or August.